Summer School Terms and conditions

INDIVIDUAL BOOKINGS

If you return a booking form we will contact you and discuss your potential booking. You are under no obligation to book or pay anything until we have agreed that you definitely want a place on the summer school course and have organised travel and transfers according to your needs.

Bring a Brother/Sister Friend ? We recommend that if you are booking a place on an IPC course and it is your first time alone in the UK you should encourage a friend to join you. This will allow you to share a homestay and to travel around the city together. Whilst you may feel that this means less language learning opportunity we would advise that a happy, confident student with a friend for company will speak more English

Travel and Transfers Clear travel and transfer plans are essential for your booking as we cannot be responsible for your child when making the journey from home to Exeter. We will give you all the advice you need either to meet our transfer coach, or to organise a transfer service (at extra cost)

Parental Responsibility The journey to the UK and onward to Exeter is the responsibility of parents. We recommend parents travel with students under the age of 16 to make the journey easier.

Deposit and Balancing Payment Once you have a clear travel plan we will ask for a deposit payment of £300. This guarantees your place on the course. Your deposit includes £100 non-refundable booking fee and a £200 contribution towards the balance of fees. The balance of £1150 is due for payment no later than 8 weeks prior to your start date in Exeter.

Student Information Sheet - please ensure that you declare any and all relevant conditions medical and otherwise on your student info sheet. If we need to discuss any issues before confirming your booking we will do so in a sensitive manner, taking account of the facts and our knowledge of the courses we run.

Your Agreement and Parental Consent - in completing an application form you agree to our placement with homestay host. You agree to participation in our programme, being fully cognizant of all the elements it includes. You agree to being unaccompanied on journeys to and from school (other than by other students) and during sections of the programme that include free time.

Your Accommodation with a Homestay Host You will complete a student information sheet and a parental consent form. With these forms we can organise your accommodation placement. This will usually be in a single room provided by our chosen homestay host or a double (shared) room if you are travelling with a friend. The host may be hosting other students attending the school. It is useful to be in a homestay with other students as this allows you to share the journey to and from school each day.

Your host will provide bed, breakfast, a packed lunch and an evening meal each day. This will be typical English food as described in the 'Accommodation' pages of this website.

On the first morning of your summer course the host will take you into school. You will receive a bus pass and all other journeys will be made using the local 'Stagecoach' transport system.

Hosts will collect students at the end of all evening events unless by prior arrangement with parents.

Journey Time to School Your journey to school will usually be between 15 and 45 minutes depending upon the location of your host. The journey will involve a bus journey and then a walk from the centre of town to the summer school location

Damage and Breakages - students responsible for damage to the homestay host's home will be asked to pay promptly for the damage. We will always contact parents first. In case of a dispute over who was responsible for the damage you agree that the school will investigate and draw its conclusion. One example of damage would be leaving hair straighteners on a carpet and burning it. Another example would be breaking a bed frame by bouncing on the bed

Your Money and Valuables - please look after your money and valuables carefully. We recommend that you do not bring too much cash - in our experience especially younger students can easily lose track of what they have spent. Always take your wallet with you and do not leave money or valuables lying around at the homestay host's home. If you lose money or valuables talk to your Activity Leader who will pass on the information to the school leaders. the school cannot be held responsible for your money or valuables.

Your Passport - You will need a passport to travel to the UK - you cannot travel on an ID card as you could pre-Brexit. Ensure that you have a valid passport when travelling and that you apply for it in good time. The school cannot be responsible for your passport/visa staus at time of travel and if you have paid fees but then cannot travel due to not having the correct paperwork you will forfeit fees. Keep your passport safely at home or ask to place in the school safe.

School Rules - you agree to abide by the school rules.

We do not tolerate - Bullying and intimidation. Disruption of classes - this includes repeated lateness and absence from lessons. Acts of verbal or physical aggression. Committing a criminal offence. Actions resulting in a police caution. Illegal involvement with drugs, alcohol or illegal weapons. Promoting radical and or extremist views contrary to core British values and the school's ethos of a supportive and cooperative learning environment.

Absence from School - if a student does not arrive at school we will make every effort to track them down by contacting the homestay host and if necessary Stagecoach Devon (bus service provider) and the police. Students enrolled on but not participating in our programme will be considered outside the cover provided by our public liability insurances.

Going Home Early - In the event of a serious breach of school rules the school reserves the right to send a student home early. This will be at the expense of the parent or sending agency.

Medical - The Parent/Guardian explicitly allow the school to organise treatment of the student
for medical emergencies if that treatment is advised by a Medical Officer as necessary for the Student’s welfare.

The Parent/Guardian agree to pay for that medical treatment. The school advises the Parent/Guardian to ensure that the student has insurance cover for all medical costs.

The Parent/Guardian explicitly allow the student to be given emergency First Aid treatment in case of accident or medical emergency.

The Parent/Guardian should take note that staff at the school cannot provide students with any medicines, for example aspirin or paracetamol.

The Parent/Guardian agree to allow a member of the school staff to take the student to a pharmacy to buy medicines where the pharmacist can advise and help the student.

Medicines - The Parent/Guardian must disclose details of the student’s current medical condition,
disability or allergy and all prescribed medicines that the student is taking at the time of enrolment.

The School accepts no responsibility for medical emergencies arising from nondisclosure of current medical information or failure of the student to take the prescribed medicine.

A student who has suffered from an infectious disease in the 2 weeks prior to commencement of the course can only be accepted with a doctor’s certificate that he/she is no longer infectious.

The Parent/Guardian agree to arrange all tests necessary to enter the UK due to Covid-19 or Pandemic restrictions. Any medical tests required (e.g. covid-19 lateral flows, pcr tests) must be pre-paid by Parent/Guardians for departure from the UK.

Medical and Travel insurance - The Parent/Guardian must take out medical insurance for the student before arrival in the UK if there is no reciprocal medical agreement between the student’s home country and the UK or if the student requires private medical treatment.

The Parent/Guardian agrees to pay relevant medical or dental fees immediately.

Travel insurance - The Parent/Guardian must take out travel and luggage insurance. These risks are not covered by the School.

24 Hour Emergency Contact Number - the school provides a 24 hour contact number in case of accident or emergency. This is + 44 (0) 7789 640753

GDPR and Data Protection - We store the information you send us in electronic and paper formats. We may write to you to explain in detail how we hold your information and what we do with it and how you can request a Data Subject Request.

The School holds information about the Parent/Guardian and the student in order to safeguard and promote the Students’ welfare, promote the objects and interest of the school, ensure the efficient operation of the school and ensure legal obligations are complied with.

GROUP BOOKINGS

The above terms and conditions also apply to Group Bookings. Terms and conditions will be explained to group leaders and the information will be conveyed to parents/Guardians at parents' meetings in advance of booking places on courses with the school.